Auditee Responses must be grounded in reality

Mayor and Council,
 
These Auditee Responses are long on promise and short on specifics……… as has been the case in prior years.
2012-02 Utility Billing Adjustments (page 181)    (   The City will establish a policy for Utility Billing Adjustments that includes proper segregation of duties and a defined approval process.)    is a good example in that it
 
*   fails to assign a time certain as to when these new and improved policies will be developed,
*   fails to advise  who will be doing the design and implementation including the monitoring that will be required to ensure their adequacy,
*   fails to advise  whether sufficient personnel even exist to implement adequate segregation, OR if such personnel will  first need to be  hired.
 
We have seen such rushed and well intentioned responses that had no realistic prospect of ever being implemented all before.
I would urge you to  instruct your Manager to take an extra minute and  develop more thoughtful and specific answers against which real  progress in correcting these internal control deficiencies can be measured.
 
Ted Noftall
 
 

From: Kisela, Greg [mailto:gkisela@port-orange.org]
Sent: Monday, June 17, 2013 4:58 PM
To: City Council
Cc: DeptHeads
Subject: FW:
 
Mayor and City Council: Please see management’s responses to the auditor’s comments.  These were provided to James Moore & Company a few minutes ago.
 
Please call if you have any questions.
 
Greg Kisela
City Manager
 

 
Greg, attached is the management response to the Auditors’ comments.
 
Wayne Saunders
Finance Director
City of Port Orange, FL
386-506-5700