Good Evening Dr. Ford,
I saw and heard your response in the city council meeting of 8 24 13 to the following item:
Item 20 – Extension and Amendment of the August 28, 2007 Agreement with QLHA
The City’s contract with Quentin L. Hampton Associates, Inc. for Site and Subdivision inspections expired on August 27, 2012. RFSQ 12-36 was prepared for Professional Construction Inspection Services, Environmental Services, and Debris Monitoring Services. Due to a number of issues including staff turnover, a bid protest, bid protest appeal to the City Council and complexity of the contracts the award of RFSQ 12-36 was delayed and is scheduled for City Council approval on September 24, 2013 and will cover a five-year term beginning October 1, 2013. This Extension and Amendment renews the contract for the period commencing on August 28, 2012 and continuing until September 30, 2013, and provides for the inclusion statutory language regarding Public Records Compliance.
Do I understand the situation to be that no one had maintained a tickler file on when contracts expire, such as the one with Hampton Associates, and similar previous problems in not receiving or billing for franchise fees owed by the tow truck agency and the bill board company.? Are we talking about having an index file indicating when contracts expire? Or a large calendar on the wall with dates marked for contract expirations? Or even a computer calendar indicating contract expirations or fees due? I must not understand what is lacking, because even I have a tickler file for when my water bill is due.
And should I be amazed that you ask the City Manager to please ask the staff in his departments to do better work?
Some city council member expressed disappointment that the council is still finding out new things going wrong in the operational field.
I will not repeat my remedy for such on going disappointments, because even I am tired of beating a dead horse. You can lead a horse to inspection and therefore control, but you can’t make a mule carry it out.
It is too bad that we did not hire a city manager who knew how to take charge, immediately fix responsibility, enforce accountability, and have someone inspecting for him, that his new management style was being effective.
Memo to the Janitor.
Effective immediately, you will submit a memo to the city manager every Tuesday listing what repairs, replacements or fixing is needed in city hall. This will include light bulbs and fire exit bulbs. Cc your memo to your supervisor.
Memo to the supervisor:
You will submit a memo every Friday that repairs needed for the week as listed by the janitor have been carried out or not. You will also indicate in your memo to the city manager, any repairs you have found that have not been indicated in the janitor’s memo.
Geez – what is so hard about running city hall? Is there someone in the city council who does not want new problems to be discovered and reported?
I notice that the city manager finds many issues coming before him to be complex.
Someone had better start some inspection and control of the city manager.
– hank springer
Good Evening Dr. Ford,