to Bob, Dennis, don, Drew, Mayor, Greg
Thanks to you and your staff for their efforts which I believe stemmed out of my 12/16/2013 & 11/27/2013 e-mails below.
The stated purpose of those e-mails was twofold:
- *) to see if declining budget/actual expenditures for Irrigation, Fertilizer and Pesticide would either confirm or refute Tuff Turfs allegation that unwise cutbacks to all three were responsible in large measure for the poor appearance of the medians.
- *) to provide Council with actual line expenditures including expenditures for Irrigation, Fertilizer and Pesticide so as to allow them to discuss in other than sound bites what they understand; to have been past expenditures when the medians appearance was acceptable and, current expenditures now that they are not.
The good news is that the un-signed commentary you provided grudgingly concedes Tuff Turfs allegation regarding Irrigation, Fertilizer and Pesticide to a sufficient degree such that the treatment Tuff Turf received leading up to their resignation should be reevaluated by other than Public Works.
The bad news is that the budget/actual numbers you have provided detail nothing beyond ‘mowing contract costs’ AND as such provide zero assistance in understanding what they was being spent on Irrigation, Fertilizer and Pesticide or any other line item when the medians were acceptable, Nor what is being spent now that they are not.
Councilman Ford was correct in his fundamental likening of a budget to the multi layers of an onion with the ability of a budget so developed to allow for drilling down in sufficient detail to arrive at budgeted cost of the proverbial paper clip.
But budgets are not developed in that fashion in Port Orange and do not allow themselves to the drill down required to answer the questions posed above as demonstrated by your staffs inability to do so in whatever time they spent trying.
At this point I certainly am not requesting that your staff waste more time trying to find what is not there.
I would however request that you commit to an open and honest line item budget development process starting next month for FY 2015, and ditch the ‘program model’ budgeting of the former administration that made a mockery of the notion that Council had any specific knowledge of what they were agreeing to when they ‘approved’ the budget, AND which was far too susceptible to charging taxpayers more that what was required to run a department.
Good luck figuring the correct ‘minimum’ number of dollars the City needs to spend annually to return the medians to an acceptable appearance.
From: Kisela, Greg [mailto:email@example.com]
Sent: Friday, December 27, 2013 3:01 PM
To: Ted Noftall
Cc: Anderson, Mary; Saunders, Wayne; Lovallo, Susan; Lewis, Shannon; City Council
Subject: FW: Landscape Contract Questions
See Budget vs. Actual numbers for the Public Works budgets from FY 2006 to FY 2013. These accounts are for the outside vendor mowing contracts. As you can see the City spent a high of $772K in FY 2010 to a low of $414K in FY 2012. I understand that starting in FY 2007 changes were made in the scope of the contracts. For example, the City pulled out from the contracts applying pesticides, herbicides and fertilizers. In addition, I understand at one point the City maintained Clyde Morris and North Williamson and turned those corridors back over to Volusia County thus eliminating these areas from the contracts.. The City also added the cost of maintaining the Town Center CRA to the general fund in FY 2013. Lastly, the frequency of mowing changed over time. In some areas it increased and in other areas it decreased.
After you have reviewed the material please advise if you have any additional questions.
From: Ted Noftall [mailto:Ted@TedNoftall.com]
Sent: Monday, December 16, 2013 11:34 AM
To: ‘Kisela, Greg’
Cc: Patrick Nelan (firstname.lastname@example.org)
Subject: RE: Dunlawton Ave Landscape Maintenance
To piggy-back on what Pat is requesting when do you believe we will get a comprehensive answer to the e-mails reproduced below which approach these medians from a budget perspective with the understanding that Council cannot possibly know how much more needs to be spent on these medians until we know what is currently being spent, And what it is being spent on.
This request and your direction to Finance was made back on Nov 27th . What is the hold up ??