City of Port Orange Needs Help !

Buyer —
City of Port Orange – Port Orange, FL
Applicants MUST apply online at OBJECTIVES
This position is responsible for performing City wide procurement activities; ensures all procurement activities are conducted in accordance with established Procurement Policies and Procedures and Florida Statutes; independently performs highly responsible technical and administrative work organizing and planning procurement operations, to include formal bid/proposals, acquisition of commodities and services, vendor file maintenance and contract administration; monitors contracts, agreements and bonds for compliance with specifications, services, insurance requirements, change orders and termination/renewal provisions.

  • Coordinates formal competitive bids for assigned commodities through procedures outlined in the City’s Purchasing policies.
  • Prepare formal bid documents, request for proposals and specifications coordinating with appropriate City Departments.
  • Assist the RFP selection committee.
  • Review award bid contracts in conjunction with the City legal staff to insure adherence to Federal, State and City regulations and bid specifications.
  • Utilize solicitation methods and resources (Quote Wire, Demand Star).
  • Performs a variety of complex administrative duties related to purchasing functions.
  • Assists in the disposition of surplus property and equipment, materials, services and supplies.
  • Conducts proposal process including advertisement, public openings, committee meetings, vendor presentations, pre-bid conferences, bid openings, bid protests and pre-construction meetings.
  • Performs all duties and tasks associated with pre-award, award and post-award phases of the bid and proposal process.
  • Responsible for compiling, reviewing and editing bids and RFP’s.
  • Solicits and analyzes written and verbal quotations for materials and supplies.
  • Issues Purchase Orders based on inventory restocking needs or other Department requests after requests are approved by the appropriate authorities.
  • Assists in issuing of procurement cards and reporting analysis.
  • Purchases assigned commodities, supplies, and equipment.
  • Generates purchasing related reports and provides analysis.
  • Obtains prices and delivery information.
  • Creates requisitions for commodities
  • Solicits and analyzes written and verbal quotations for materials and supplies.
  • Performs expediting and follow-up activities to ensure timely and correct deliveries.
  • Develops sources of suppliers by interviewing and meeting with vendors.
  • Maintains records of vendor certificates of insurance.
  • Contacts vendors regarding condition of goods and error in shipment, prices and extensions.
  • Assists in vendor contract renewals, bonds, expirations and extensions.
  • Maintains and updates computer database information, including bid tracking, contracts, bonds, sole source, vendor files and other relevant information.
  • Performs several clerical functions, filing, answering telephone, taking messages.
  • Attend work promptly and regularly.
  • Perform related work as required. These additional duties may be representative of tasks typically performed by those in a lesser or more advanced job grade.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Education and Experience

  • Associates Degree and (1) year of local government purchasing experience as a buyer, purchasing agent or equivalent required
  • Acceptable training, education or purchasing experience may be considered in lieu of the minimum requirements

Valid Florida driver’s license required.
Certification as CPPB (Certified Professional Public Buyer) by NIGP (National Institute of Governmental Purchasing)highly desired but not required.
Knowledge, Skills, and Abilities

  • Ability to read, analyze, and interpret work related documents
  • Ability to write correspondence, memos, and other documentation in standard English text
  • Ability to effectively present information in written and oral format to individuals and small or large groups
  • Ability to comprehend and apply principles of mathematical concepts such as basic arithmetic
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
  • Ability to use independent judgment and exercise discretion in the performance of duties
  • Considerable knowledge of administrative purchasing functions creating request for quotes, invitations for bid, and request for proposals
  • Computer skills, including experience in software applications appropriate to this position such as word processing, database, and spreadsheet software in order to enter data and process information
  • Knowledge of the laws, ordinances, rules, regulations, and procedures governing public procurement
  • Ability to handle multiple tasks in a fast paced environment and have an excellent team work ethic
  • Knowledge of store keeping methods and procedures, and of records used in the receipt, storage and issuance of diversified goods
  • Ability to establish and maintain effective, professional working relationships

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