" Thought Process On The Part Of The City?"


On Feb 25, 2014, at 8:29 PM, “Scott Stiltner” <stiltner4council@yahoo.com> wrote:
 I would like to ask that you take a look at some information and provide some feedback as to the thought process on the part of the City.
 In the current landscape maintenance bid there are 4 sections up for bid.  For the first time in the history of using private contractors for landscape maintenance (that I am aware of), the city is requiring designated equipment for each section of the bid.  Thus, if one contractor wants to bid on all four sections of the contract, they would have to have a minimum of 26 lawn mowers with a minimum of 48″ wide cutting capability, just in order to submit a bid for all 4 sections.   This is a very unusual condition in bids of this nature.
 Why was this changed?  What is the intent of this?  Is the City trying to spread the work among numerous vendors?  I was under the impression from listening to the Mayor in the past that the City preferred to minimize the amount of vendors to manage.  I am not sure that there was one single company in the pre-bid meeting that actually has 26 lawns mowers in operation.  Also, if the City is going to mandate 26 lawn mowers, why not mandate 13 trailers and 13 trucks, as that is what it would likely take to haul all that equipment.  Also, why not mandate in the bid that each company has to show proof of having a certain amount of employees on the payroll?  Seems as though if you are going to mandate 26 mowers, or any specific number per section, you should also mandate that each contractor show that they have enough employees to dedicate per section.  Is the City looking for a national based company to do the work and eliminate local landscape maintenance companies from being able to submit competitive bids.
 I think things like this, as well as mandates to “hand pull” weeds and remove all mulch from beds before adding new mulch, played a part in only 8 companies showing up for the mandatory pre-bid meeting.
 Thanks for your time and feedback!
 Best Regards,

From: Kisela, Greg
Sent: Wednesday, February 26, 2014 6:32 AM
To: Scott Stiltner
Cc: Anderson, Mary; Cinefro, Tom; Barnes, Chris; Saunders, Wayne; Lewis, Shannon
Subject: Re: Landscape Maintenance Bid

Scott: since the bid has been released and we have had the mandatory pre bid conference I will refer your questions to Purchasing and Public Works for them to provide answers. If I recall correctly at Monday’s meeting all bidders were asked to provide their questions directly to Purchasing to preserve the record and so that all bidders had the benefit of the answers provided.  I do not recall the deadline for those questions to be submitted.

 Greg Kisela
City Manager

One thought on “" Thought Process On The Part Of The City?"

  • February 26, 2014 at 4:25 pm

    Answers to your questions below concerning Bid #14-11 Landscape Maintenance will be issued in the form of an addendum this week and released on http://www.demandstar.com.
    Thank you,
    Tom Cinefro
    Purchasing Manager
    City of Port Orange
    Office: 386-506-5704


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