Sent: Wednesday, May 07, 2014 11:43 AM
To: Fenwick, Robin
Cc: Kisela, Greg
Subject: Financial FOI
Good morning Robin,
I was pleased to learn at last evening Council meeting that Finance does indeed track revenue and expenses—profit and loss, on water and sewer business it conducts outside the city limits, AND THAT major supply purchases such as were discussed in last evenings change orders are not expensed as made but rather are booked into inventory.
In that regard please supply the following pursuant to Florida’s Freedom of Information statutes.
- *) Profit and loss for both water sales and sewer processing for the first half of the current fiscal year and for each of the previous 3 fiscal years, segmented as between the cities of Daytona Beach Shores and Ponce Inlet, and the County of Volusia.
- *) Screen shot of the general ledger inventory account(s) indicating additions to and withdrawals from, along with the subsidiary ledger(s) against which quantities are balanced against those General ledger dollar totals for each of the past 6 months.
Please call to discuss if this material can be produced in one manner vs another that is less time consuming for Finance staff.
This transmission is being made in my capacity as a private citizen, and should not be construed as being made in any other.
Ted: I did not represent that we tracked the yearly expenses for Daytona Beach Shores, Ponce Inlet and the fly-in areas on annual basis. I represented that we had cost of service studies/calculations for the rates we charged these entities. Some of these studies/calculations maybe dated depending on when they were last completed.
I will defer to Finance on what reports are available on the inventory levels. As you know we are constantly receiving and charging out material for utility work.
I will defer to Margaret Roberts, City Attorney, if this material when distributed to you, remains a public record since it falls under the responsibility you oversee on the Audit and Budget Board.