To: Greg Kisela, City Manager, City of Port Orange
From: Richard M. Kelton
Attached above is my report regarding the Sunstate Meter and Supply contract change order agenda item. The scope of my work was directed at determining who knew of the contract over expenditure which precipitated the agenda item and when did they know it. In the course of my review it was clear that the City of Port Orange financial software system was not being fully utilized to track and control contract expenditures and inventory account expenditures. Had system functionality been in place and utilized, the over expenditure would probably not have occurred in the first place.
Regardless of the financial system issues, there was a lack of forthright communication from the Purchasing Office to senior management once the over expenditure was identified.
I thank you for this opportunity to be of assistance to you and the City of Port Orange. If I can be of further assistance in this or other matters please do not hesitate to contact me at any time.
Very truly yours,
Richard M. Kelton