Clubhouse at cypress head

.From: Newton White [mailto:NWhite0@cfl.rr.com]
Sent: Monday, April 13, 2015 8:00 PM
To: Harden, David; Lovallo, Susan
Subject: Fwd: FW: clubhouse at cypress head
Susan’s  Lovallo  answers are in. RED
No insulated glass, did not answer R value of panels but does say the calculation with the current proposed glass finds the AC inadequate. If we are going to fix the windows and spend admittedly the most for the roof over why go cheap on the windows and walls?
As Susan said in her response, “The scope is for the tempered, insulated glass. . . .”
Has it been calculated if double pane insulated glass and insulated wall panels are used if it will work with the current HVAC? Difference in cost of operation for insulated vs single glass? Difference in window cost?
We should discuss the wall insulation with the architect. I agree that if possible the new walls and windows should be sufficiently insulated so that the existing AC would be adequate.
While I would agree that replacing the carpet MAY be a need has it has been flooded it certainly could be preserved and relaid after construction, unless it is a glue in or deemed unfit due to mold.  Is the carpet glued in?  Has mold testing been done? The carpet has been saturated on many occasions, we have not done a mold test and we do not believe it is necessary as the carpet is damaged.
The carpet is glued down and damaged from the floods best to change it.
No chance of help from the bad engineering, it was worth asking. Why is it that the roof over option was the only one presented to council to choose or not? Mr Flagg says their are other options and that this is the best, in his opinion.
The presentation to Council on the clubhouse renovation at the 3/31 Work Session included the following statements, “Alternative is to install (a) large gutter system in each courtyard and construct a masonry wall to support windows (cost) would be 60% – 75% less, however, this option would not provide the same result.” The agenda material for the July 29, 2014 meeting on the golf course/clubhouse renovations included the following detailed explanation of the alternative: “Possible Alternative #1 Delete item #1, (roof over open patios), by adding new, commercial gutter system(s) at both patios. Rain would still fall into the mulched (existing) areas, and water could “build up” and possibly enter under storefront walls at the north and south patio.”
What is the opinion on windows and walls? Which would be the best for the future?
I was present and heard the opinion about the paint. Certainly it would look better with fresh paint allover, but is it necessary with curtains and widow decor that is there now? Can’t that last until a final direction is chosen? This question could be re-examined as the project proceeds.



 
——– Forwarded Message ——–
Subject: FW: clubhouse at cypress head
Date: Mon, 13 Apr 2015 15:37:18 +0000
From: Lovallo, Susan <slovallo@port-orange.org>
To: Newton White <nwhite0@cfl.rr.com>
 
Newton, please see below for the specific answers to your questions. Please keep in mind that the direction from the council was to fix the water intrusion. Please let me know if you have any further questions.
Recreationally Yours,
Susan L. Lovallo, CPRP
Parks & Recreation Director
City of Port Orange
386.506.5852



 
From: Rivera, Cynthia
Sent: Friday, April 10, 2015 9:28 AM
To: Lovallo, Susan
Subject: FW: clubhouse at cypress head
Susan
Mr. Harden asks that you prepare a response to this.
Thank you,
Cindy



 
From: Newton White [mailto:NWhite0@cfl.rr.com]
Sent: Thursday, April 09, 2015 8:12 AM
To: Harden, David
Subject: clubhouse at cypress head
Mr. Harden,
Being familiar with the discussions, needs and wants at the clubhouse and having been working on this issue for over two years I have a few concerns with the scope of work to be done.
Tuesday night during the discussion the type of window glass was mentioned. I had seen drawing over a year ago of a storefront type and only assumed that all glass would be double pane insulated for energy efficiency. Tuesday it took what was said to be that it was not impact rated and only met wind load requirement has storm shutters are in place. My concern is not seeing a current rendering of the work that without insulated glass the HVAC will not be sufficient with a typical single pane aluminum framed store front. Has this been considered, what are the calculations, R values of the walls and windows? Impact glass and tempered insulated glass are two different things. The scope is for the Tempered insulated glass since we already have shutters there was no reason to incur the cost of the impact glass. The current HVAC system calculations are not sufficient to support this addition, however the new windows and roof will help a little with the cooling of the building it will not fix the problem entirely. Council did not want to make any HVAC changes at this time.
While I would agree that replacing the carpet MAY be a need has it has been flooded it certainly could be preserved and relaid after construction, unless it is a glue in or deemed unfit due to mold. Is the carpet glued in? Has mold testing been done? The carpet has been saturated on many occasions, we have not done a mold test and we do not believe it is necessary as the carpet is damaged. The carpet is glued down.
The roof over option is the best way of mitigating the water problem without a doubt. It is also the most expensive, and not the only solution. gutters that are piped away with a waterproofed wall catch basins and sump pump will handle it. Remember the walls would be waterproofed, and the landscape graded away from the building. During the discussion Mr. Flagg said he considered the roof design “flawed” in that 3 or 4 roof hips dump into these small areas. Is their any recourse to the designers, architects or engineers? In the original design this room was a screen room, this problem only occurred after the renovation was done in 2010. Therefore I do not believe we can hold anyone accountable with original roof design. Mr. Flagg stated that there are many solutions, however in his professional opinion this was the best solution.
Loading dock pits like the one in back of my work are able to be kept dry even though they are feet below grade and have roof drain downspouts and a open sloped area more than large enough to park two tractor trailer trucks.
The installation of the new walls in place of the vinyl may not require a new paint job at this time. The new walls will certainly be thicker that the old and if care is taken minor patching a blending of the paint along with the curtains and decor inside and the shutters on the outside could get us acceptable results that would carry to 2017 to see if we get a new operator with different ideas. Again a repaint is the best option but the most expensive and while knowing flooring and paint will be done makes the work easier as you are not having to be concerned about damage it is an unnecessary expense at this time. Please convince me otherwise. Mr. Flagg addressed this at the meeting and stated that you could touch up but the paint would not match and the professional solution would be to paint the entire room.
Newton White
CC City Council

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